Running a vape or smoke shop comes with unique challenges — age restrictions, compliance requirements, inventory complexity, and payment processing hurdles. Sunfire POS is purpose-built to handle it all, giving you a reliable, all-in-one system designed specifically for your industry.
Vape shops operate in a highly regulated environment — and Sunfire POS is purpose-built to keep you ahead of it.
Finding stable payment processing for vape products can be difficult, but Sunfire POS solves that.
Through our partnership with Metro Payment Technologies and AI-driven automated compliance support from Qredible, we provide vape shop owners with secure, customized, and reliable payment solutions built for long-term success.
From e-liquids to devices and accessories, managing vape inventory can get complicated fast. Sunfire POS simplifies it.
Vape excise taxes are among the most complex in retail. Some states tax by milliliter of e-liquid. Some tax by nicotine content. Some tax the wholesale price of devices. Some layer vape-specific taxes on top of standard sales tax — and some municipalities add a third layer on top of that. Getting vape tax wrong doesn’t just create accounting headaches — it creates regulatory liability.
Sunfire POS provides vape shop owners with reliable, compliance-backed payment processing through Metro Payment Technologies and Qredible. Our solutions are designed specifically for specialty retail, helping ensure stable payment acceptance so your business can operate without unnecessary disruptions.
Sunfire POS integrates AgeChecker.net directly into the checkout process to enforce age compliance for all vape, e-cigarette, and nicotine products. The system automatically displays on-screen age verification prompts for every restricted sale, supports ID scanning against a national database, and retains verified date of birth for 60 days — allowing returning customers to be verified without an additional fee. Individual product SKUs can be flagged as requiring ID verification directly in the inventory module. Age limits can be configured by product type and location to meet state-specific requirements, protecting your vape shop's business license on every transaction.
Sunfire POS includes advanced sales tax management specifically designed for vape retail. The system automatically calculates and separates state sales tax, local tax, vape-specific tax, and excise tax for each transaction, with custom tax rate configuration by product type and location. As vape tax regulations vary significantly by state and are frequently updated, Sunfire POS allows tax rates to be configured at the product category level — ensuring accurate tax collection for e-liquids, devices, nicotine pouches, and other vape product types. Sunfire POS generates clear, organized tax and margin reports to support compliance and simplify tax filing.
Scan data reporting is the process of submitting detailed point-of-sale transaction data to vape and tobacco manufacturers in exchange for rebates, promotional pricing, and loyalty rewards through manufacturer incentive programs. Sunfire POS automates this process with integrated scan data reporting that sends accurate, real-time sales data directly to manufacturers — eliminating manual uploads and ensuring your vape shop captures all eligible rebates and brand incentive programs.
Yes. Sunfire POS offers integrated high-risk payment processing through Metro Payment Technologies, a payment solutions provider purpose-built for vape shop and smoke shop merchants. Unlike general payment aggregators such as Square or Stripe — which frequently freeze or terminate accounts for vape and nicotine retailers — Metro Payment Technologies provides stable, reliable merchant accounts with upfront underwriting, transparent pricing, no hidden fees, U.S.-based customer support, and a cash discounting program that can eliminate up to 100% of your processing fees. Sunfire POS is also processor-agnostic, supporting other high-risk processors if preferred.
Square and Stripe are payment aggregators that classify vape, e-cigarette, and nicotine product sales as high-risk. They pool merchants under shared master accounts and use automated bots to flag accounts retroactively — resulting in sudden account freezes, fund holds of 90 to 180 days, or permanent account terminations without human review. Vape retailers are particularly vulnerable because any change in product inventory or a spike in transaction volume can trigger a freeze. Sunfire POS eliminates this risk by providing dedicated high-risk merchant accounts through Metro Payment Technologies with proper upfront underwriting — so your account is built for your industry from day one.
Sunfire POS includes variant-based inventory management specifically suited for vape retail, allowing products to be organized by flavor, nicotine level, bottle size, and brand for e-liquids, and by device type, brand, coil, and resistance for hardware. This eliminates the need for separate SKUs for every variant and keeps product catalogs organized even across complex product lines. Inventory can be updated in real time via barcode scanning, and the system includes automated reorder alerts, date/time-stamped audit logs, and Excel export for end-of-period reporting.
Yes. Sunfire POS integrates Qredible compliance tools that help vape shops automate adherence to state and local regulations. This includes automated vape tax handling, scan data reporting for manufacturer compliance programs, product controls for regulated items, and regulation-ready reporting tools that adapt to changing state and local requirements — helping vape shop operators stay compliant without manual monitoring.
Yes. Sunfire POS includes an integrated customer loyalty and gift card program powered by Factor4 at no extra monthly cost. Vape shop retailers can create points-based rewards, issue digital and physical gift cards, and configure custom loyalty incentives including birthday promotions and VIP customer tiers — all managed from within the Sunfire POS system without a separate loyalty platform or supplemental monthly fee.
Yes. Sunfire POS supports multi-location management, allowing vape shop chains and retail groups to manage inventory, compliance, tax reporting, and sales data across multiple locations from a single cloud-based dashboard. Real-time synchronization ensures consistent operations and accurate reporting across all stores, with centralized employee management and consolidated analytics.
Sunfire POS plans start at $49 per month with no contract required. Pricing scales based on business size and configuration. There are no long-term commitments — Sunfire POS operates on a month-to-month subscription. Contact Sunfire POS for a free demo and a custom quote tailored to your vape shop operation at sunfirepos.com/contact-us.html or by calling 833-552-4100.
